Vacancy Jobs

WHO WE ARE?

The Parents Association of the Brussels IV European School (APEEE BRU IV) is a not-for-profit international association (AISBL) which has been established in accordance with Belgian legislation.
The APEEE BRU IV offers Transport, Canteen, and Extracurricular activities to a growing school community, which already has more than 3000 students and 8 language sections. More about us, can be found here.

The APEEE Brussels IV is looking for an Extracurricular Assistant

The extracurricular service is a dynamic department made up of a team of almost 50 monitors. The aim is to offer pupils a wide choice of activities after school, in areas as varied as sport, music, languages and arts and leisure. Private lessons and one-off events are also organised: ski trips, end-of-school-year courses, concerts and open days.

Job description:

A 2nd assistant is required to work with another assistant to ensure that day-to-day activities run smoothly, organise events and assist the manager with administrative follow-up and organisational support for the department.

The post reports to the head of the extracurricular service.

Your role:

• Manage enrolments (changes, monitoring payment requests, refunds, etc.), develop and monitor administrative procedures; monitor and archive files.
• Participate in the programming and organisation of activities and private lessons, and aim for continuous improvement.
• External communications: handling departmental emails, telephone contacts, drafting communications for parents and monitors.

In collaboration with the communication department: updating the content of the ‘extracurricular’ section of the APEEE website, developing and updating communication media.

• Managing equipment: ordering and receiving equipment, taking inventory, ensuring that equipment is available for activities.
• Organising and coordinating events organised by the service (courses, concerts, open days, etc.).
• Supervising the team of instructors and supervisors by being present in the field: evaluating and ensuring that the quality of the content of the activities and the instructors’ teaching approach are maintained.
• Acting as a link between the service manager and the instructors.
• Support in the recruitment, monitoring and replacement of instructors.

Candidate profile :

Technical skills :

• University degree or training in the field concerned or a similar field.
• At least 3 years’ professional experience.
• Experience in teaching, pedagogy or knowledge of a school environment. Familiarity with issues such as bullying, inclusion of children with special needs or conflict management would be an asset.
• Excellent organisational, planning, analytical, comprehension and oral and written communication skills.
• Creative and interested in content creation, knowledge of Canva and WordPress would be an asset.
• Very good knowledge of French and English is imperative, and writing skills in French and English are required. Any other language is a plus.
• Familiar with the Office 365 suite.

Behavioural skills:

• You are customer-oriented.
• You are multi-skilled, flexible and available.
• You are dynamic and not afraid to go on site.
• You are rigorous and methodical.
• You are assertive.
• You know how to work as part of a team, while remaining autonomous.
• You are solution-oriented, proactive and show initiative.
• You are responsive and stress-resistant.

What we offer:

A full-time CDD contract for 1 year, with the possibility of an extension to a CDI.

A friendly, welcoming workplace.

Group insurance, ecocheque, contribution to home-work travel (public transport, bike, car), holiday allowance and end-of-year bonus (13th month).

Are you interested in taking up the challenge?

Please send your CV and covering letter by email to Ms Soler recruitment@bru4.eu before 6 January 2025 – 23:59h, quoting the reference ‘extracurricular assistant’.

In your covering letter, please explain why you think your profile matches the one we are looking for and how your skills and experience can add value to the position.

If your application is successful, we will invite you to take part in the various selection stages during January 2025.